10 Shocking Wedding Planning Mistakes (And How to Avoid Them)

1. Underestimating Portugal’s Venue Logistics

Many couples fall in love with a remote quinta or coastal villa, only to realize too late that guest transport, vendor access, and even basic deliveries are a challenge. Reddit threads are full of stories about expensive last-minute shuttle hires and delayed suppliers. Always ask venues about access, parking, and transport options before you book.

2. Ignoring Portugal’s Weather Patterns

Portugal is famous for sunshine, but heatwaves and rain showers can strike even in summer. Couples often regret not having a solid backup plan—especially for tented or outdoor ceremonies. Always ask about covered spaces, and plan ceremonies for late afternoon during hotter months.

3. Forgetting the 23% IVA Tax

IVA (Imposto sobre o Valor Acrescentado) is Portugal’s VAT—23% added to most venue, catering, and rental fees. Many couples are shocked to see this line item on invoices, since some venues quote prices “plus IVA.” Confirm whether prices are inclusive or exclusive, and always factor this tax into your budget from the start.

4. Not Budgeting for Guest Transport and Amenities

Destination weddings mean extra logistics: shuttles, taxis, and sometimes even guest welcome bags. Many couples on forums admit they didn’t budget for these “per guest” extras, which can add up quickly. Always request a detailed breakdown of all guest-related costs.

5. Underestimating Vendor Meal and Overtime Fees

Photographers, planners, musicians—they all need to eat, and many contracts require you to provide meals. If your celebration runs late, expect overtime charges from venues and vendors. Double-check contracts and build in a buffer for these common extras.

6. Assuming All Rentals Are Included

Hotels may have spare chairs or tables on hand, but independent venues rarely do. Reddit users often lament last-minute rental fees for furniture, linens, or even lighting. Clarify exactly what’s included and what you’ll need to rent separately.

7. Overlooking Translation and Legal Requirements

If you’re having a symbolic ceremony, paperwork is simple. But for legal weddings, you’ll need certified translations and official documents. These fees and processing times are easy to underestimate—so start early (at least 12 months in advance).

8. Failing to Confirm Backup Plans for Weather and Power

Outdoor weddings are dreamy, but Portugal’s weather can shift quickly. Some venues don’t have adequate indoor spaces or backup generators. Always ask about contingency plans for rain, wind, or power outages—especially in rural locations.

9. Booking Vendors Without Local Experience

International vendors may not know Portugal’s unique logistics, language, or local customs. Many couples on Reddit wish they’d chosen local suppliers familiar with the region’s venues and regulations. Prioritize vendors with proven experience in Portugal for a smoother planning journey.

10. Not Securing Guest Accommodation Early Enough

Portugal’s popularity as a tourist destination means hotels and rentals near wedding venues fill up fast—especially from May to October. Couples often regret about not blocking out rooms or providing guests with accommodation options early. If you wait, your guests may face long journeys or higher rates. Always reserve a block of rooms or suggest several options as soon as your venue is booked.